In this day and age of fast changing technology environment it is hard to keep up with latest versions and releases. We are in the business of making our clients life easier and efficient. So, we are providing a quick read of the main features and changes of NetSuite’s latest release.
NetSuite has announced many and much awaited updates and revisions in its release of version 2019.1. Software or cloud based organizations may enjoy the transformedexperience of NetSuite by March or April 2019. Oracle with its new release wants to serve the more advanced approach and methodology in order to improve your working standard to grab more business in upcoming time. So, let’s have a look on few features that are being updated in the new version of NetSuite 2019.1.
Newly Added Features
NetSuite began enforcing the mandatory two-factor authentication (2FA) requirement in all NetSuite accounts as of 2018.2. By default, the Administrator and other highly privileged roles are designated as 2FA required, and this requirement cannot be removed. Any standard or customized roles subject to the 2FA requirement are indicated in the Mandatory 2FA column on the Two-Factor Authentication Roles page.
Sandbox Domain Deprecation:
The sandbox domain will no longer be accessible as of February 28, 2019. You must refresh your sandbox accounts residing on the sandbox domain (system.sandbox.netsuite.com) before this date so that they will move to the NetSuite domain (system.netsuite.com). If you do not refresh your sandbox, you will lose access to sandbox accounts on the sandbox domain on February 28th, 2019.
Mutual (Two-Way) Authentication for Outbound HTTPS Connections:
Mutual (Two-Way) Authentication for Outbound HTTPS is another important feature of NetSuite 2019.1. NetSuite customers, in certain countries are required to comply with government regulations which call for a two-way, authentication of HTTPS connections where both, server and client, can authenticate each other. This fully secure communication is a requirement for tax-related communications between businesses, governments or other institutions.
Core Administration Permissions Features:
Ability to customize a role behaves like the administration role with restrictions.
Before you can assign the Core Administration Permissions, you must enable the feature. To enable the Core Administration Permissions feature, Go to Setup > Company > Setup Tasks > Enable Features. On the Company subtab, under Access, check the Core Administration Permissions box.
Plan to Deprecate the Full Access Role:
The Full Access role has been renamed to Full Access (deprecated). You cannot assign the Full Access role to new users.A new permission called Core Administration Permissions is available. This permission provides access to some of the same functions that are currently available to users with the Full Access role. You may be able to use the Core Administration Permissions as an alternative to the Full Access role.
NetSuite is continuously improving the user interface and enhancing the user experience to make the solution more user friendly. This release will enable the NetSuite users to enjoy simplified users interface in which they will be able to have visual data overview. Users can have advanced data analytics whether chart-based or graphical representation along with drag and drop features.
Transaction Numbering Enhancements:
Block duplicate document numbers when creating Vendor Bills, Vendor Credits, Card Charges, or Card Refunds. To use this preference, an administrator can go to Setup > Accounting > Preferences > Accounting Preferences (Administrator). On the Items/Transactions subtab, select one of three options in the Duplicate Number Warnings list: No Warnings, Warn, Warn and Block.
Global search by document number only:
Prior to 2019.1, entering a number in global search returned results for both that document number and transaction number. With this preference, global search excludes transaction numbers from the search, and only searches by document numbers.
If you are not a NetSuite Payroll customer, when you create time-off rules within a time-off plan, you can now set up a time-off type to accrue based on hours worked. Previously, accruals based on hours worked were available only to NetSuite Payroll customers. To use accruals based on hours worked, time records must be approved by supervisors.
New Fields on Weekly Timesheet:
Submitted hours, Rejected hours, planned hours, Allocated hours, Work calendar hours.
All of these new fields are automatically calculated and hidden by default. You must customize your weekly timesheet entry form to show these fields in the user interface.You can use these fields to create saved searches and add dashboard reminders to track incomplete timesheets. Missing timesheets are now automatically created for the current week and the previous five weeks on the first day of the week for active employees and project resources.
Foreign Currency Expense Reports:
Employees can now create expense reports in currencies other than your default currency. The Multiple Currencies feature is required to create foreign currency expense reports.
Vendors, Purchasing, and Receiving
Previously, each vendor bill identified a transaction date, a single amount, and a single due date. As of NetSuite 2019.1, using the Installments feature, the total amount for a vendor bill can be divided into several parts to be paid in installments. Each individual installment payment can have a distinct due date.
Enable the Installments feature at Setup > Accounting > Accounting Preferences. Click the Accounting subtab, check the Installments box, and then click Save.
Vendor Payment Approvals:
Previously, SuiteFlow workflows could not be used for vendor bills. Now, SuiteFlow workflows can be used for vendor bills to provide additional flexibility to review and evaluate vendor bills before approving or rejecting them.
Advanced BOM CSV import:
NetSuite 2019.1 enables customers to use CSV import to update or upload BOM.
Buildable Quantity Field in Saved Searches:
With NetSuite 2019.1, you can now use the Buildable Quantity field in saved searches to improve visibility into manufacturing analytics.
Decimal Values on Work Centre Resources:
NetSuite 2019.1 enables you to enter decimal amounts to better represent resource allocation to multiple work centers, which in turn more accurately defines costs and work centers. Manufacturing resources, such as labor and machines, often work in more than one work center during a shift.
Add-on items for SuiteBilling:
The Add-On Items feature lets you add subscription items to any subscription, either at the time-of-sale, or during the subscription term.After the Add-On Items feature is enabled, you can create customized subscriptions without modifying the subscription plan.
The installments feature allows your customers to pay for goods or services over installment terms.
SuiteBilling Subscription Lines:
View recurring amount data for existing subscription price interval lines and subscription change order lines. The Recurring amount is calculated from set values for the Quantity, Price Plans and Discount fields.
SuiteAnalytics – Workbook:
In 2018.2, SuiteAnalytics Workbook was available as a beta feature. In 2019.1, SuiteAnalytics Workbook is generally available in all NetSuite implementations.
With SuiteAnalytics Workbook you can create highly customizable workbooks that combine queries, pivot tables, and charts using a single tool that leverages a new, unified data source.
SuiteApprovals now supports vendor bill and purchase order record types, in addition to journals and engineering change orders. Using SuiteApprovals, you can now create approval rules for purchase order and vendor bill records.
The newSuper Approval feature applies to all supported record types: journal, engineering change order, purchase order, and vendor bill records. Super Approval is a capability by which an employee, designated as a Super Approver, can approve and finalize, or reject a record.
Ability to Preview System Email Templates for Web Stores:
In 2018.2, if you used system email templates for web store email, the only way to identify how the email looked to your web store customers was to sign up as a web store customer and trigger each email to be sent to your email address. To eliminate the need for this lengthy and tedious process, 2019.1 introduce the ability to preview any web store email that uses a System Email Template.
Optimize Web Store image without sacrificing image quality:
Website administrators can use the new image compression feature to reduce the file size of images used in SuiteCommerce.
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