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Highlights of NetSuite’s 2018.2 Release

It is that time of the year again…

When your NetSuite home dashboard starts showing messages about the semi-annual release.

Have you started thinking about what are the new functionalities, features & enhancements and how they can enhance your business?

Have no fear…Upaya is here to the rescue!!!

Here is our quick rundown on the significant points of the new version of NetSuite:

  • GL Audit Numbering Enhancement:

Prior to 2018.2, you could create a GL numbering sequence only from the GL Audit Numbering, Sequence and GL Audit Numbering pages. In 2018.2, you can also create a GL numbering sequence from the GL Audit Numbering Sequences page at Transactions > Management > GL Audit Numbering Sequences.

  • Removal of 1099–MISC and 1096 Forms:

In NetSuite 2018.2, NetSuite no longer supports 1099-MISC and 1096 forms. The 1099-MISC and 1096 reports that were previously found at Reports > Sales Tax US are no longer available. If you have not already done so, you must find another provider for your 1099-MISC and 1096 reporting needs. NetSuite still supports the tracking and reporting of 1099-MISC payments.

  • Administrators No Longer Required to Provide Initial Passwords for New Users:

Administrators no longer have to provide an initial password to new users, because standard NetSuite user access email templates now contain a synthetic field. This field triggers the generation of a temporary URL with a verification code that is included in the email sent to new users for accessing NetSuite. New users can click the URL in the notification email, and create their own NetSuite passwords.

  • Two-Factor Authentication (2FA) Required for NetSuite Access as Administrator and Other Highly Privileged Roles:

For enhanced security, NetSuite 2018.2 requires two-factor authentication (2FA) for all Administrator, Full Access, and other highly privileged roles in all NetSuite accounts. This requirement includes access to production, sandbox, development, and Release Preview accounts. The Administrator and Full Access roles are designated as 2FA authentication required by default, and this requirement cannot be removed. Certain highly privileged permissions mandate that a role be 2FA required by default.

  • End of RSA SecurID Access to NetSuite:

For the past several releases, NetSuite has offered a free, built-in two–factor authentication (2FA) solution. The RSA feature is no longer available for purchase by new customers. We recommend that customers still using the RSA feature switch to the NetSuite 2FA solution as soon as possible. The RSA feature is retired as of 2018.2. All customers still using RSA will be transitioned to the NetSuite 2FA solution when they are upgraded to 2018.2.

  • Sandbox Account Name Suffix Always Available to Change:

Previously, when you created a new sandbox account, you had the opportunity to add a suffix to the account name. Now, you can change or update your account name suffix before every refresh or activation. This option helps users differentiate between multiple accounts. After entering the desired text for the suffix, to submit the request for a sandbox refresh, click Copy Data to Sandbox or Refresh Sandbox. The suffix is appended to the account name and appears in the Account Name field after the refresh is complete and the account is activated.

  • CSV Import for Mass Create and Mass Update:

NetSuite 2018.2 enables users with the Import CSV File permission to import two new record types. The Customer-Subsidiary Relationship and Vendor-Subsidiary Relationship record types enable users to add multiple subsidiaries to vendor and customer records, and update those records, as needed. To use the Import Assistant to create multi-subsidiary vendors and customers, or update these entity records, go to Setup > Import/Export > Import Tasks > Import CSV Records. Choose the Relationships import type, and then the Customer-Subsidiary Relationship or Vendor-Subsidiary Relationship record type. These records are not visible in the user interface. However, the fields on these records are available when you map your CSV file.

  • Multiple Recipients in Email Messages Sent from Customer Record:

The Email Message form on the customer record now supports multiple “To” recipients. Previously, it was only possible to add additional recipients to the Cc or Bcc fields.

  • SuitePeople Core HR Videos:

The Help Center includes a Videos section that gives you direct access to SuitePeople Core HR help videos. To access the Videos section, click Additional Resources > Videos in the Help Center table of contents. The following SuitePeople Core HR help videos have been released in 2018.2:

■ Reviewing Time-Off Request video

■ Requesting Time-Off video

To get you up to speed and ready to leverage these enhancements to improve your company performance, contact our experts at:

W: http://www.upayasolution.com

P: 408-899-4577

E: support@upayasolution.com

We are ready to help!!!

Till Next Time,

Upaya’s Team

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